Ensign College has adopted the Honor Code, which applies to students, faculty, and employees. All who represent Ensign College are to maintain the highest standards of honor, integrity, morality, and consideration of others in personal behavior. Fraudulent activity at the College constitutes a violation of the Honor Code. This policy defines fraud as theft of College resources under the guise of a fiduciary relationship. Resources may be cash or any other marketable property of the College.
Fraud deterrence at Ensign College is the responsibility of all members of the campus community, particularly administrative management. To effectively fulfill this charge depends on adherence to established policies and procedures and internal controls. Periodic audits, systems review, and other special analysis can assist management in its responsibility. However, these sources should not be expected to substitute for line controls, which should be in place to verify the integrity of day-to-day activity. The Ensign College Finance Department and CES Auditors are available to perform special audits or investigations.
Anyone having knowledge of misuse of College funds or property has an obligation to report misconduct to appropriate College officials. Normally, reporting would be through line management. If there is a known or suspected fraud by person(s) in line management, a person may need to circumvent the direct reporting line. When this occurs, reporting should be through the Human Relations Manager, Vice President of Finance, or an administrative level manager above the known or suspected level of involvement. In all cases the Vice President of Finance should be notified.
Campus personnel should handle potential fraud, theft or loss situations with discretion. Appropriate College officials would need to independently verify any allegations through audit or surveillance procedures. Persons conducting an investigation will attempt to keep source information as confidential as possible.
Normally, fraudulent activities will result in termination of College employment, legal prosecution, and restitution. After considering all available information, the President in conjunction with line management will determine final disciplinary action.